Research Management Organization (RMO) and Project Administrator (PA) Services

HARC is particularly well positioned to operate as the administrative management organization for large, multidisciplinary projects.

We have over two decades of success in providing research management organization (RMO) and project administration (PA) Services, and four decades of annual independent audits without deficiencies or findings. Our research and administrative staff is thoroughly knowledgeable in federal regulations related to grants and contracts, and we have the necessary systems and policies in place to effectively and successfully manage RMO and PA work.

Contact Us

Below are examples of some of our previous RMO and PA expertise in which we have organized and managed large, rather complex projects involving multiple partners.

Environmentally Friendly Drilling Technology Integration Program

Entities: DOE/RPSEA
Total project costs: $10M
Contract period: 3 years


HARC served as the research hub for a collaboration of 20 different organizations, including nine universities and one national laboratory, to investigate the potential environmental and financial benefits of implementing new technologies at oil and gas drilling sites, focusing on commercialization potential.

CIAP Harris County Air Quality Research Program

Entities: USFWS/Harris County
Total project costs: $3.2M
Contract period: 2 years


HARC led the multidisciplinary research effort involving partnerships with seven organizations (including three universities) to identify and mitigate air quality problems in the Greater Houston area.

Energy Efficiency Community Block Grants (EECBG) Program

Entities: City of Houston
Total project costs: $7M
Contract period: 3 years


HARC entered into an Interlocal Agreement with the City of Houston to provide research support for a variety of City initiatives. As a result, HARC was positioned and able to step directly into the RMO role for the City when it was awarded the EECBG program under the American Recovery and Reinvestment Act. Under that award, HARC issued RFPs, evaluated bids, selected contractors, provided project oversight, prepared financial reports and requests for reimbursement, and synthesized program reports for the City and the federal government. The City’s EECBG program ultimately included seven different initiatives, involving almost twenty subcontractors and dozens of building contractors.

New Technology Research and Development (NTRD) Program

Entities: Texas Commission on Environmental Quality (TCEQ)
Total project costs: $30M
Contract period: 5 years


HARC was selected as the RMO to administer the State of Texas NTRD Program. HARC contracted with 54 different organizations, each performing unique, specific scopes of work to bring to market new technologies that reduce diesel engine emissions. The subcontractors were primarily for-profit companies, but also included four universities and two nonprofit organizations.

Air Quality Research Program

Entities: TCEQ
Total project costs: $11M
Contract period: 3 years


HARC was selected as the RMO to manage the State of Texas Air Quality Research program, which involved 56 subcontracts to 11 different universities and several other organizations. In addition to overseeing the many subrecipients, HARC’s role was to synthesize the results and to educate a range of stakeholder groups.

HARC Center for Fuel Cell Research and Applications

Entities: Texas State Energy Conservation Office/Industry Sponsors
Total project costs: $405,000
Contract period: 5 years


Working with several fuel cell manufacturers, HARC installed, operated, and monitored several distinct brands and types of fuel cells to evaluate their comparative efficiencies and reliability as a component in the mix of renewable energy sources, reporting the results to a wide range of stakeholders.

HARC is well prepared to provide the following RMO/PA services:

Coordination and submission of all funding proposals


Project planning and implementation


Contracting with sponsors (funders) and partner organizations


Periodic reporting, i.e., synthesizing technical progress reports from partners into combined reports for sponsors


Coordinating project team meetings as needed


Financial management, including payment of partner organization invoices and submitting reimbursement requests to sponsors


Compliance monitoring to ensure research activities confirm to grant requirements


Project close-out, including submission of final reports, and budget reconciliation and closing